Susan Matlack Jones & Associates

Non-Profit Bookkeeping since 1986

Bookkeeping service in Portland, OR (show on map)

5.0

★★★★★

1 reviews

Full-charge bookkeeping and accounting services for nonprofit organizations with annual operating budgets of $250,000 and up.

Call (503) 242-9360

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About

Founded in 1986 by Susan E. Jones, Susan Matlack Jones & Associates is a Portland-based accounting firm specializing exclusively in nonprofit bookkeeping and financial statements.

The firm works with over 100 organizations across Oregon and Washington, including advocacy, education, health, environmental, arts, and religious associations. Services include full-charge monthly bookkeeping, custom financial statement preparation, and tailored workshops. The firm uses Sage 300 accounting software and has partnered with BILL for online accounts payable and reimbursement solutions. Susan retired in 2017 and Erin Zollenkopf became Managing Partner in 2013 and now serves as CEO.

Specializes exclusively in nonprofit bookkeeping since 1986

100+ years of combined knowledge on staff

Uses Sage 300 high-end professional accounting software

Custom-designed financial statements

Partners with BILL for online accounts payable and reimbursement

Humans answer the phone

Offers customized workshops for nonprofit staff and boards

Flat monthly fee billing model

Services

Financial Statements

Custom-designed, accurate financial statements including Statement of Financial Position, Statement of Activities, and specialized reports such as budget variance, restricted funds activities, grant tracking, and endowment fund earnings.

Custom statement design Budget variance reports Departmental activities Restricted funds tracking Grant tracking Investment activities Endowment fund earnings Analytical reports with graphs and charts Cash trends and management

Bookkeeping

Full-charge bookkeeping services for nonprofit organizations with annual operating budgets of $250,000 and up, including monthly reconciliation, accounts payable, payroll allocation, and GAAP-compliant journal entries.

Bank account reconciliation Weekly accounts payable processing Payroll allocation at functional and grant level GAAP compliance review Revenue and grant restriction application Journal entries Accounts payable recording and accruals Indirect cost allocation Balance sheet schedule maintenance Monthly internal financial statements and management reports

Workshops

Customized training sessions for nonprofit staff and/or board of directors to build familiarity with nonprofit accounting terminology and financial statement interpretation.

Customized to organization Nonprofit accounting terminology Financial statement reading Financial health indicators Resource identification

Credentials & Certifications

Member of professional accounting organizations

Reviews

Rating

★★★★★

Reviews

"Excellent staff of CPAs specializing in non-profit accounting."

Frequently Asked Questions

Does SMJ prepare or file IRS Form 990? +

No. SMJ does not prepare or file IRS Form 990 (or CT-12 for Oregon). We recommend organizations work with a CPA for 990 preparation and are happy to provide financial information needed to complete it.

Does SMJ provide audit or financial review services? +

No. Audits and financial reviews are outside of SMJ's scope. SMJ can provide CPA recommendations if you need these services.

What accounting software does SMJ use? +

SMJ uses Sage 300, a high-end professional accounting software that enables tracking of restricted funding, custom financial statement design, and a full audit trail.

Does SMJ work with nonprofits of all sizes? +

SMJ works with nonprofits that have an annual operating budget of at least $250,000. The largest clients have budgets over $10 million.

What does SMJ's bookkeeping service include on a high level? +

As a full-service bookkeeping company, SMJ provides accounts payable, accounts receivable, budget reporting, general ledger maintenance, tracking of restricted funds, and allocation of indirect pools.

Does SMJ work with an online accounts payable and reimbursement platform? +

Yes. SMJ has partnered with BILL to offer clients an efficient online accounts payable, reimbursement, and accounts receivable solution with reduced fees when set up under the SMJ console.

Does SMJ administer payroll or prepare/file W-2s? +

No. Payroll is outside SMJ's scope of services. Clients must work with a third-party payroll provider.

How much do SMJ's bookkeeping services cost? +

SMJ bills on a pre-determined flat fee each month based on the size of the organization and complexity of financials. Fees are reviewed annually and compared to actual hours worked. Most services are covered by the monthly fee; additional services are billed at an hourly rate.