Direct Business Automation

Automate your talent agency's invoicing, expenses, and payments

Bookkeeping service in Portland, OR (show on map)

Direct Business Automation (DBA) provides automated accounting and finance solutions for talent and modeling agencies, specializing in invoicing, payments, and bookkeeping.

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About

Direct Business Automation (DBA) is a specialized accounting service provider focused on talent and modeling agencies. Based in Portland, OR and Vancouver, WA, DBA offers automated solutions for invoicing, expense management, vendor payments, and payroll processing.

Their services include process consulting to analyze and optimize accounting workflows, aging cleanup to resolve old unpaid invoices, software integration between booking and accounting platforms, and ongoing support including weekly check runs, monthly closes, bank reconciliation, and 1099 preparation. DBA works with agencies nationwide to streamline financial operations and reduce administrative burden.

Specialized in talent/modeling agency accounting

No software sales push — works in client's best interest

Years of experience with booking-to-accounting software integrations

Process consulting with documentation and training

Nationwide service from Portland and Vancouver offices

Services

Invoice Automation

Convert booked jobs to sent invoices with a few clicks. Sync invoice data to general ledger software. Usage, changes, and taxes entered in one place.

Seamless sync to general ledger Single entry for usage, changes, and taxes Automated invoice generation from booking software

Electronic Payments

Invoice clients directly by email with automatic payment posting to accounting software. Pay talent with a couple of clicks from vendor bill.

Email invoicing with Pay Now button Automatic payment posting to accounting software ACH and check payment processing for talent

Expense Management

Add job-related expenses to invoices. Control agency vs talent reimbursement with a checkbox. Add annual expenses to talent profiles.

Job-related expenses added to invoices Single checkbox for reimbursement control Annual expenses in talent profiles Automatic vendor credit sync

Process Consulting

DBA analyzes the entire accounting cycle from booking to 1099s, recommends and implements changes, documents processes, and trains staff.

Full accounting cycle analysis Process documentation Staff training Hundreds of hours saved per year

Aging Cleanup

Identify and write off old unpaid client invoices and associated talent vendor bills. Export, import, and match offsetting entries.

Write off old unpaid invoices Export and import data from accounting software Match offsetting entries Simple reporting on unpaid client invoices and talent payments

Software Integration

Integrate booking software with accounting software. DBA has years of experience avoiding integration pitfalls and bugs.

Booking-to-accounting software integration Pitfall avoidance from years of experience Automated data sync between systems

Frequently Asked Questions

What types of agencies does DBA serve? +

DBA serves talent agencies and modeling agencies, providing automated accounting and finance solutions tailored to their specific needs.

What is process consulting? +

DBA analyzes the entire accounting cycle from creating a booking to sending 1099s to talent, then recommends and implements changes while documenting new processes and training staff.

What is aging cleanup? +

Aging cleanup involves identifying old unpaid client invoices and associated talent vendor bills, writing them off, and matching offsetting entries so agencies can pull simple reports on outstanding payments.

How does DBA handle software integration? +

DBA integrates booking software with accounting software, leveraging years of experience to avoid common pitfalls and bugs that typically plague these integrations.

What does ongoing support include? +

Ongoing support starting at $500/month includes weekly check runs, transaction matching, account reconciliation, revenue validation, 1099 preparation, and phone & email support.

How does DBA handle 1099 filing? +

DBA assists clients with annual 1099 filing, validates totals, sends electronic W9 requests to talent, verifies TINs with the IRS, and files electronically via an online portal with options for paper copies.

Where is DBA located? +

DBA is headquartered in Portland, OR (201 NE Park Plaza Dr #200, Vancouver, WA 98684) and serves clients nationwide from offices in Portland and Vancouver, Washington.

What is the pricing structure? +

Project support starts at $750 one-time for process consulting, aging cleanup, software integration, and invoice automation. Ongoing support starts at $500/month for weekly check runs, transaction matching, account reconciliation, revenue validation, 1099 preparation, and phone/email support.